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As your business grows, you eventually have to deal with massive amounts of data from customer calls. If you do not manage yours well, you can compromise your customers’ data and lose their trust. This ultimately impacts your entire business negatively. To avoid such issues, you can

outsource your call centre to a third-party provider that is highly capable of handling calls and managing your call data.

3 Ways an Outsourced Call Centre Can Manage Your Call Data

1.  Efficient data collection and intelligent routing

Call centres have advanced tools and automated processes for call management. They can gather customer data more efficiently and use smart routing to ensure that every call is handled by the right agent.

Aside from collecting vital customer information, outsourced call centres also gather other details that can help improve customer service. These include prominent keywords, most common concerns, and call outcomes that help you understand customers’ needs and find ways to better address them. Then, there are also call-specific data, such as hold time, first response time, average handle time, and other metrics that help assess your call centre performance.

Moreover, most call centres today utilize a smart routing system to improve workflows in call management. They use the data collected to identify customer status and concerns, then dispatch the call to the appropriate agent. This keeps first call resolution rates high and call abandonment rates low.

2.       Secure data storage and fast retrieval of information

Most customers get frustrated when they have to repeat information they have previously given to a company. In fact, 71% of customers expect a company to share information, so they do not have to repeat themselves. An outsourced call centre eliminates this pain point by setting up a dedicated database for each of its clients. This ensures secure data storage and fast retrieval of customer information.

More than ensuring customer satisfaction through the fast resolution of concerns, call centres help businesses remain compliant with data privacy and security regulations. They have strict protocols in place for handling sensitive customer information to prevent them from being compromised.

3.      Powerful data analytics and accurate reporting

To get the most out of your call data, you need analytics tools. While there are affordable software solutions for these, the most powerful ones come with hefty costs. One way to leverage advanced technology without a huge upfront investment is by outsourcing your call centre. Established ones, such as On Call Centre, have advanced tools for the analysis and application of data.

Many call centres today offer AI-powered data analysis and real-time reporting. They deliver customer insights, provide call statistics, and generate reports to enable you to make data-driven decisions. Real-time reports help you take immediate steps to prevent critical issues from escalating. Aside from more effective decision-making, data analytics and timely reporting give you a competitive advantage and better financial performance.

Find the Right Partner to Outsource Your Call Centre

Indeed, outsourcing your call centre brings immense benefits beyond managing inbound calls. It gives you more control over your data while letting you focus on your business strategy. However, an unreliable call centre can be susceptible to data breaches, lack industry knowledge, come with hidden costs, and have other issues. So it is important to choose the right call centre partner for your business. Choose one that has a good reputation for delivering exceptional services. The ideal outsourced call centre has high-quality standards, modern equipment, advanced technology, and excellent agents.

At On Call Centre , we deliver exceptional customer support 24 hours a day, seven days a week, 365 days a year—sometimes 366. On Call Centre has been providing tailored, fluently French/English bilingual answering services and call centre services to small business owners (professionals, trades) and customer support departments (government, high tech, property management, healthcare, emergency clients) serving Ottawa , Montreal and Toronto —and all over Canada —for almost 50 years.